Technology Primer

Making edits to the website

posted Sep 24, 2017, 12:31 PM by Admin at Winterhaven

A number of people (Room Parents, Teachers, members of committees, Board Members, and other approved groups) all have EDIT rights to the Winterhaven website when they are signed in using their you@winterhavenschool.org accounts.

In order to edit the site, you must be signed in using your you@winterhavenschool.org ID.
At the bottom of any page on the site, click Sign in. You will be prompted to sign in to Google.
Select your you@winterhavenschool.org account.
Once you are signed in, Editing functions are shown on the site:
Not every role can edit every section of the website: most permissions are only granted for the pages tied to that role (Teachers can edit their own pages, Board Members can edit the Board's pages, etc.).
If you need help with specific edits, or with your user permissions, email admin@winterhavenschool.org.

Creating / Updating Teacher Wish List items

posted Jul 31, 2017, 1:12 PM by Rebekah Folsom

The Teacher Wish List can be used by Teachers or Room Parents to create Wish List Items for purchase as Holiday Gifts or throughout the year as needed by any teacher:

Navigate to the Teacher Wish List page, making sure you are logged in to Google using your you@winterhavenschool.org id.
Click . An Add Item form opens.
Select your own name from the Teacher Name drop-down list.
Type a Requested name + description of the item you want.
Enter the Date you originally asked for this item.
Enter a URL if the item can be purchased online.
Enter the estimated Cost of the item.

NOTE: Please try to remember to return and put a check mark on this form when the item has been purchased.
Click Save.
The item will be shown in the Teacher Wish List table.

Email Forwarding

posted Jul 31, 2017, 1:07 PM by Rebekah Folsom [ updated Dec 12, 2017, 12:37 PM ]

As we set up your you@winterhavenschool.org account, one of the most important things you need is EMAIL FORWARDING.

Without forwarding, you can't receive email from us to your preferred email account.

Therefore, when you receive your new information (first.last@winterhavenschool.org), PLEASE take the time to:

Browse to Google.com.
Look at the upper right corner of the browser.
Add an account.
Enter the provided you@winterhavenschool.org Username and Password.
To forward, you can either:

email admin@winterhavenschool.org when you have logged in, to let us know you have activated your account; OR (preferably)
In your new you@winterhavenschool.org account, launch the Mail app
Click --> Settings
Click Forwarding and POP/IMAP and then Add a forwarding address
Save your changes and you have set up forwarding to the email address of your choice!

PPS Winterhaven site

posted Sep 30, 2016, 10:38 AM by Rebekah Folsom

The official Portland Public Schools link about Winterhaven. www.pps.k12.or.us/schools/winterhaven/

Emailed Communications

posted Sep 30, 2016, 10:31 AM by Rebekah Folsom [ updated Sep 24, 2017, 12:02 PM by Admin at Winterhaven ]

Winterhaven Weekly (official school communication)

Emailed from the Winterhaven administration (Mark Sandilands, principal, and Nancy Cooper, Principal’s Secretary) to Winterhaven's parent email list (separate from the PTSA email list).

Typically this is emailed on Thursday afternoons. Please send Nancy Cooper content by EOD Tuesdays to get it into Thursday's Weekly. See News from the Secretary.

PTSA communications

Emailed by the PTSA to the PTSA_all email list, the PTSA sends out periodic updates from the PTSA president, members of the PTSA Board, or the Winterhaven community. See Communications for more updates.

Synergy / ParentVue / StudentVue

posted Sep 30, 2016, 10:26 AM by Rebekah Folsom [ updated Sep 30, 2016, 10:26 AM ]

Called both Synergy and Parentvue somewhat interchangeably (there is also a StudentVue login for students), this site is used by Middle School teachers to track homework, assignments, and student's mid-term and final quarterly grades.

There is also an App available for both iPhone and Android devices where parents can view schedules, assignments, and emergency contact information.

The school and the district also use Synergy / ParentVue to track all student attendance, including for Elementary students.

Please contact Nancy Cooper, Principal's Secretary in the Winterhaven office for any questions after getting set up with your student's login information.

Classroom.Google.com

posted Sep 30, 2016, 10:20 AM by Rebekah Folsom

Classroom.google.com is used and managed by teachers to track homework (most kids have their own login).

This site is completely separate from the PTSA Google Groups / email initiatives.

PTSA email lists

posted Sep 30, 2016, 10:13 AM by Rebekah Folsom [ updated Sep 24, 2017, 12:10 PM by Admin at Winterhaven ]

CLASSROOM EMAIL LISTS: ptsa_g#@wintehavenschool.org (for example, ptsa_K@winterhavenschool.org, ptsa_g1@winterhavenschool.org, etc.): The PTSA provides a per-grade email list so that parents can easily stay connected with each other and with what is happening in their child’s classroom. Teachers can request to be on this list, but they typically are not; they email you separately.
ALL SCHOOL EMAIL LIST: PTSA_ALL@winterhavenschool.org: This is the all-school email list for parents and the PTSA to discuss events that affect families across multiple grades. This is not the email list that the office or the district uses.
ALL SCHOOL CHATTER: PTSA_chatter@winterhavenschool.org: This is a more informal list for promotional advertisements of community events, discussions, and off-side conversations.

There is a general agreement that we use all of these lists sparingly and that using Reply All is discourteous.

Parents are added to or removed from these lists by filling out the Parent and Family Contact form on the website, or by using the unsubscribe links at the bottom of any received classroom or all-school email, or by emailing admin@winterhavenschool.org.

You@Winterhavenschool.org (Google ID)

posted Sep 30, 2016, 10:07 AM by Rebekah Folsom [ updated Sep 30, 2016, 10:28 AM ]

PTSA email lists are now managed by Google email / Google Groups.

At the start of the school year, each parent was given a unique domain ID and a password (firstname.lastname@winterhavenschool.org).

This User ID is required in order to make the school and classroom email lists work, but in most cases, we set up these accounts to automatically forward all PTSA email to the email address parents provided on the PTSA Communication Permission form they filled out and submitted at the start of the year.

There have been a few exceptions due to technical conditions or admin errors – please email admin@winterhavenschool.org if forwarding doesn’t seem to be working. Additionally, a few parents aren’t in the system.

Our plan for this email address is to also use it as a domain login to protect certain personally identifying information on the Winterhaven PTSA website.